Last updated: 16 April 2026
Who We Are
The Horsforth Local Lottery is promoted and managed by Horsforth Town Team C.I.C. (Company No. 14868791). For the purposes of data protection law, Horsforth Town Team C.I.C. is the data controller. Our contact email is hello@horsforthlocallottery.co.uk. Our postal address is c/o 4 Airedale Drive, Horsforth, Leeds LS18 5ED.
What Information We Collect
We collect and process the following personal information depending on how you interact with the lottery.
Ticket purchasers: We do not collect personal data from ticket purchasers at the point of sale. Tickets are sold anonymously for cash.
Prize winners: When you claim a prize, we collect your name, contact details, and a photograph. The photograph is used solely to verify prize redemptions with participating businesses. We also record the ticket number, prize amount, and date of the draw for our financial records.
Participating businesses: We collect the business name, contact name, email address, phone number, and bank details (for sterling reimbursements). We also collect consent to display the business name and logo on our website and promotional materials.
Website visitors: We use essential cookies to make the website function correctly. We do not use advertising cookies or tracking pixels. See our Cookie Policy for details.
Why We Process Your Data
We process personal data on the following legal bases under the UK General Data Protection Regulation (UK GDPR).
Legitimate interest: To operate the lottery, verify winners, prevent fraud, and reimburse participating businesses. We have assessed that these interests do not override the rights and freedoms of individuals.
Consent: To display business information on our website and promotional materials. Consent is collected via our business registration form and can be withdrawn at any time.
Legal obligation: To maintain financial records as required by our lottery licence issued by Leeds City Council, and to comply with applicable gambling and financial regulations.
How We Share Your Data
Winner photographs and names are shared with participating businesses solely for the purpose of validating Horsforth Pound redemptions. This information is shared on a confidential basis and businesses are instructed not to display it publicly.
We do not sell, rent, or share personal data with any third party for marketing purposes. We do not transfer personal data outside the United Kingdom.
How Long We Keep Your Data
Winner records are retained for six years from the date of the draw to comply with financial record keeping obligations. Business records are retained for the duration of participation in the scheme and for six years after withdrawal. Website server logs are retained for a maximum of 90 days.
Your Rights
Under the UK GDPR, you have the right to access the personal data we hold about you, to request correction of inaccurate data, to request deletion of your data (where there is no overriding legal reason for us to retain it), to object to processing based on legitimate interest, to withdraw consent at any time (where processing is based on consent), and to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.
To exercise any of these rights, contact us at hello@horsforthlocallottery.co.uk. We will respond within one calendar month.
Changes to This Policy
We may update this policy from time to time. The date at the top of this page shows when it was last revised. Significant changes will be highlighted on the website.